Essential Rentals for Professional Tradeshows

Ensuring your tradeshows and events run smoothly starts with securing the right rentals. The right rental options can result in a polished, functional, and engaging space for exhibitors and attendees alike. Event Source Solutions is here to help provide a guide through all the options you might need to consider, including estimating the cost to put on a professional tradeshow or corporate event. Planning these types of events requires careful attention to detail, especially when it comes to rental products and equipment you may need. Here’s a helpful guide to essential tradeshow booth rentals you should include in your event quote to ensure success.

Booth and Exhibit Structures

• Standard and custom booth setups
• Pipe and drape partitions for defining spaces
• Modular displays and backdrops
• Step-and-repeat banners for branding

Tables and Seating

• Trade show registration tables
• Cocktail tables for networking areas
• Conference tables for meeting spaces
• Folding chairs, padded chairs, or executive seating for comfort

AV and Technology Rentals

• Microphones, speakers, and PA systems for presentations
• LED screens, projectors, and monitors for visual displays
• Laptops, tablets, or kiosks for digital check-in and demos
• Charging stations for attendee convenience

Lighting and Staging

• Spotlights for exhibitor booths
• Overhead lighting solutions to brighten the venue
• Staging platforms for panel discussions or keynote speakers
• Podiums and lecterns for professional presentations

Flooring and Carpet

• Trade show carpet for booth areas
• Branded floor decals for advertising
• Anti-fatigue mats for high-traffic spaces
• Hardwood or vinyl flooring for upscale event sections

Event Furniture and Lounge Areas

• Lounge seating for casual networking
• Bar stools for high-top tables
• Branded furniture for corporate sponsorships
• Private meeting area partitions

Signage and Wayfinding

• Directional signs for easy navigation
• Digital signage for real-time updates
• Hanging banners for exhibitor visibility
• Custom-branded booth signage

Catering and Refreshment Areas

• Coffee stations and beverage dispensers
• Serving tables and buffet stations
• Refrigeration units for stored refreshments
• Trash and recycling bins for waste management

Crowd Control and Safety Equipment

• Stanchions and retractable belt barriers
• Floor markers for traffic flow control
• First-aid stations and emergency response plans
• Hand sanitizing stations for hygiene

Logistics and Support Equipment

• Storage racks for exhibitor materials
• On-site workstations for event organizers
• Delivery carts and dollies for setup
• Generators for backup power

Set Your Tradeshow Up for Success with the Right Rentals

As a reliable provider of event solutions, we can help you select quality tradeshow booth rentals and equipment while keeping costs within budget. If you’re planning a tradeshow in the Orlando area, Event Source Solutions offers a wide range of professional event rentals to meet your needs. Contact us today for a quote, and view our selection of rentals for meetings and tradeshows now!